“By improving the integrity of your data to comply with legal and best practice guidelines, we can reduce your mailing and postage costs as well as improving response rates.”

From a single processing or cleansing component to a complete database build and management service, our range of data enhancement techniques are designed with the flexibility to match your individual needs.

Your dedicated Account Manager will advise on how best to utilise our data processing services to reduce costs and improve the overall performance of your mailing.

Data Cleaning

We can clean your data to full PAF standard, suppress against the Mailing Preference Service and the Deceased Register as well as identifying change of address and duplicate records.

Keeping your data accurate and up to date will keep wastage to a minimum and deliver stronger responses. Our experienced I.T. team can analyse your data to produce a free audit which can result in significant cost savings on print, fulfilment and postage.

  • Clean to Full PAF Standard
  • Suppress against MPS
  • Match addresses to Electoral Roll
  • Identify National Change of Address
  • Deceased Register
  • De-duplication
  • Full GDPR Compliance

Data Processing

Our I.T. team are experts when it comes to data. Whether you need to cross-match between several databases, merge and purge records or produce transactional documents, we can take care of everything for you.

For particularly complex scenarios, we can even write bespoke software to achieve exactly the results you require.

Mail-sorting & Postage Savings

In order to achieve maximum postage savings, address data can be mailsorted, barcoded or prepared for OCR reading at Royal Mail’s sorting depots.

Significant cost savings can be achieved by selecting the right postage option for your mailing.

We are accredited for every postal product from the three major UK carriers, Royal Mail, Whistl and UK Mail and will ensure that your mail is sent using the most financially efficient means.

  • Maximum Postage Discounts
  • High Sort
  • Low Sort Barcode / OCR / Mailmark
  • Unsorted Barcode / OCR / Mailmark
  • International Zone Sort
  • Daily Royal Mail / Whistl / UK Mail Collections

Data Protection & GDPR Compliance

Having recognised the importance of data protection many years ago, CMS Direct Mail have implemented precise procedures and controls to enable us to process highly sensitive personal data securely and responsibly.

To aid our clients in the secure transfer of data, we have invested in the development of Client Drive – an industry compliant SFTP server (located on or premises) to which data can be securely uploaded over an encrypted connection.

From training our staff to investing in robust IT infrastructure, we have the experience and commitment to security to ensure data confidentiality at all times.

  • Full GDPR Compliance
  • ICO Registered
  • Encrypted Data Transfer
  • Strict Permissions Based Access
  • Extensive Staff Training

See our Data Protection Policies for more informtion.


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What Our Customers Say...

We have been impressed with your operation and all feedback from my team has always been positive. We have valued the flexibility and co-operation that we have received when under pressure to meet timescales.

Institute of Directors

We have worked with CMS for many direct mail campaigns and have been provided with an excellent service on each occasion. There service is flexible, professional and efficient.


We receive a very efficient and professional service from CMS and enjoy the working relationship.


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